Process description after registration

The application period opens for the semester. Within a period of two months, applications for the Kingdom Scholarship can be submitted with all supporting documents via koninkrijksbeurs@rijksdienstcn.com. By means of the documents we also check whether the student has applied for an NL Scholarship or KingdomBPV for the same period. The educational institution issues a declaration to this effect using the Educational Institutions Kingdom Scholarships form.

RCN will screen all submitted applications to ensure that the accompanying documents have been filled in completely and correctly. Each application will be given a correspondence number as soon as we officially start processing it.

Procedure:

• Complete applications
  The student will receive an automatic confirmation of receipt immediately after submitting the application (technical receipt). As soon as we have manually reviewed the application, the student will be sent a personal correspondence number. After that, the copy of their identity document will be deleted from our system.
• Incomplete applications
  If the application is incomplete and the deadline has not yet passed, the student will be notified and given the opportunity to resubmit the application, along with the missing documents. The student in question will then also be sent a correspondence number.

NB: Students are reminded that they should receive an automatic confirmation of receipt by email within 2 working days of submission. If they do not receive this confirmation of receipt, they should contact us themselves at koninkrijksbeurs@rijksdienstcn.com to verify that their application has actually been received. We are not responsible for applications for which no confirmation has been received.

When the application period for the relevant semester ends, this will be communicated on the RCN website. Applications are classified based on geographical location of the institution and the type of education.

Within one week after the closing period, the lists of application numbers with no traceable personal data are taken to the civil-law notary for draw rounds 1, 2, and 3. The draw rounds are carried out within two weeks after the closing period for the submission of applications.

After the draw, we receive the lists of all submitted applications, and rejected applications, from the civil-law notary. A check is carried out on the requested grant amount to see if it matches the scheme. The decision containing this information is sent to the students within four weeks after the closing date for the submission of applications. It will also contain the allocated grant amount.

After all decisions have been sent to the students, the lists of payment details for payment are prepared and sent for payment. The payment of the scholarship takes place on the communicated dates for the relevant semester. This is in all cases no later than eight weeks after the decision has been received, but every effort is made to pay it after only six weeks at the latest.

If changes occur during the period of the internship or study exchange then this must be communicated to RCN-OCW within ten working days at the latest. If the change affects the amount of the already granted scholarship then the student will be informed accordingly within four weeks through a new decision. In case this leads to a repayment, the student will be informed in the decision about the applicable terms and payment information for repayment.

At the end of the internship or study exchange period, students can randomly be asked to provide information demonstrating that they have duly completed the period. The certificate of completion form serves this purpose. Students are informed by letter within six weeks after the semester if they are requested to submit documents. At the latest within eight weeks after the date of the letter, RCN-OCW must receive the requested information. Within four weeks after receipt of the documents, the student will be informed by letter of the possible consequences for the previous Scholarshiping of the scholarship and associated repayment details. In case the documents show that the student complied with the requirements, this will also be communicated.

The website will also provide information on the number of scholarships awarded by geographical location and level of education after the end of the semester. This is done without disclosing personal data.