One of my employees is pregnant

Digital reporting

Two to four weeks before the leave starts you will give notice of the leave in the SZW web portal via MijnCN. When doing so you will add the latest salary slip of your employee and a letter from the obstetrician stating the expected due date.

If your employee does not want to share this letter with you for privacy reasons, she can share it directly with us by emailing a scan to ld.szw@rijksdienstcn.com. You should discuss this with your employee.

The SZW unit of RCN will process your report via the web portal as an application for a loss of wages benefit. You do not need to submit a separate claim.

Returning to work

You only have to contact [GV1]  us if your employee returns to work on a date other than the date agreed. Consequently, you do not have to report if your employee restarts work on the agreed date.

Digital decree and payment

You will receive a digital decree via our web portal. The decree will state the amount that will be paid out in parts. It will also state the date on which your employee is expected to return to work.

Your benefit for loss of wages will be paid through the Belastingdienst Caribisch Nederland. The loss of wages payment will not be offset against any outstanding tax debts.  For questions about payments, you can simply contact the RCN unit SZW.

If your bank account number changes, it is best to inform Belastingdienst CN immediately. You can download the change form for this purpose and hand in the form in person at the service desk  of Belastingdienst CN. You will then be asked to show your sedula. This is to prevent misuse.

Commencement date

You can take pregnancy leave 4 to 6 weeks before your due date. If you are expecting a multiple birth, you may take leave 10 to 8 weeks before your due date. You can add any residual pregnancy leave to your maternity leave.

If your baby is born later than the calculated due date, your maternity leave will not be shortened. It will start on the day after the birth and continue for 10 weeks. Your total leave can therefore last for longer than 16 weeks (20 weeks with a multiple birth).

If your baby is born earlier than the calculated due date, your leave will not be shortened. You will always have a total of at least 16 weeks paid leave (20 weeks with a multiple birth).

Back to work

You do not need to inform us when your employee resumes work, unless the paid leave period lasts for longer than 16 weeks (because the baby is born later than expected).

Creating an account

As an employer you must create an account in MijnCN in order to use the services on the SZW web portal.

When reporting leave you must state, among other things, the latest salary slip, your employee's telephone number and CRIB number. If you do not have these details, we recommend that you obtain them from (all) your employees. Any employees who do not have a CRIB number can obtain them from the Tax Office (BCN). Do you not have the employee's pay slip at the beginning of the month? Then any other proof of pay, such as an employment contract, is also good.

Additional protective measures

Since the 1^st of January, 2021, there are additional measures to protect employees who are pregnant or who have just given birth.

For example, an employee cannot be forced to perform work during her pregnancy between midnight and 6.00 a.m. She will also be entitled to expressing and feeding breaks during working hours throughout the first nine months after the birth. Your employee must inform you in advance if she wants to take advantage of these breaks which will last, in total, for no more than a quarter of their daily working hours.

If you need more information about your personal situation, please do not hesitate to contact us.